20 per cent VAT 2012 budget 50% return accountancy accountancy fees accountancy services accountant accountant B accountants accounting for dividends accounting records accounting software accounts accounts software administration annuity annuity rates Autumn statement avoid inheritance tax avoidance of tax avoiding inheritance tax bank lending basic personal allowance BCC big picture book keeping Bribery Act British Chamber of Commerce BS7858 budget budget 2011 Budget 2012 budgeting business business accounts online business advice business cash management business confidence business continuity business continuity management business continuity plans business cost management business efficiency business exit business exit planning business finance business friendly business funding business goals business growth business investment business loan business management business owners business performance business plan business planning business record keeping business records business sale business success business succession planning business survival business tax planning business tips bwe based account cash flow Cash flow forecast cash is king cash management Cash-based accounting cashflow chancellor chartered accountant chartered accountant Birmingham chartered accountants chartered financial planner chartered financial planner Birmin child savings children’s savings choosing an accountant client entertaining Cloud accounting Company Tax returns compliance industry contractors IR35 corporartion tax Corporation tax credit control credit control procedure cyber attack cyber crime cyber insurance cyber security cyber threats data security data security. IT security debt collection debt recovery despite some of the bad press over recent years director’s loan account directors loan directors pensions Directors’ loan account dividends doubl Dragon’s Den dragons den Economic expansion EIS email security employee data security Enterprise Investment Scheme enterprise zones entrepreneur Entrepreneur’s relief entrepreneurs entrepreneurs relief ethical hacker Everyone needs to finance their retirement and exit planning finance finance management financial advisor financial difficulty financial forecasts financial freedom financial goals Financial management financial plan financial planner financial planning financial planning checklist financial planning tips financial wellbeing FSTE 100 FTSE100 fund manager gifts global markets growth growth finance HMRC HMRC enquiries HMRC enquiry HMRC IR35 guidance HMRC tax enquiries HMRC tax enquiry home loans how to manage time ICAEW IHT income tax income tax r income tax relief income tax return independent financial advisor information security information security management inheritance tax inheritance tax planning insolvency Institute of Chartered Accountants investing Investment investment advice investment diversity investment in marketing investment management investment options investment philosophy investment planning investment portfolio investment risk investment strategies investment volatility investments investors IR35 ISO 27001 ISO 27001 benchmark ISO 27001 consultants ISO22301 ISO27001 IT security Jimmy Carr jobs keeping the books key perfirmance indicators key performance indicators KPIs kpi's late payment penalties late payment penalty fines late payments legal tax strategy management information management meetings management standards managing data security marketing investment miscalculated tax motivating staff national lottery new years resolution online accountancy online accountancy software online accounting on-line accounting online accounting software online accounts online tax return online VAT return outsourced accountancy outsourcing outsourcing accounts overtrading owner managers Parker Management Consultants partnership agreements passwords Pay off mortgage PAYE paying a dividend Payroll penetration testing pension pension contribution pension contributions pension fund Pension funds pension investment pension investment strategy pension scheme pensions pensions forecast per personal allowance trap Personal financial plan personal financial planning personal guarantees personal pension personal pensions personal tax return plumbers tax safe plan pre pack administration private pension profitable business sale R & D tax credits R&D tax credits recession red tape reduce tax remote working report on economy research and development tax credits retirement retirement planning risk risk return safest passwords Saga sareholder protection cover security of websites Seed Enterprise Investment Scheme SEIS selecting an accountant Self assessment self assessment tax return self invested personal pension selling my business selling your company shareholder agreements shareholder protection SIPP SIPPS small business small business owners small business tax small businesses small firms SME SME business management SME marketing SME tax planning SMEs social media policy SSAS start up start-up stock market succession planning tax accountant tax affairs tax avoidance tax breaks tax charges tax code tax disclosure tax enquiries tax enquiry tax evasion tax investigation tax investigations tax liability tax man tax mitigation strategies Tax planning tax planning advice tax planning schemes tax reduction tax reform tax relief Tax return tax saving tax saving strategies tax savings tax strategies Tax tribunals taxation tax-break time management time management skills top rate of tax tough times UK Bribery Act UK economy VAT increase vat return VAT rise VAT submission web based acc website security when to pay a dividend work-life balance Xero Xero accountancy software Xero accountants xero accounting xero accounts Xero accounts service

Time Management Skills – the Secret of Boosting Productivity

Add to: Digg Add to: Del.icio.us Add to: Facebook Add to: Furl Add to: Google Add to: Live Spaces Add to: MySpace Add to: StumbleUpon Add to: Twitter
Thursday March 1, 2012 at 9:00am
You probably don’t need an accountant to tell you time equals money.

But I’m going to anyway because too many business people don’t actually translate this into positive action and manage their time effectively.

If you had £10,000 in your hand, you wouldn’t let the kids play with it or stick it in the coat pocket with a hole at the bottom. Yet we often treat our time with the same carelessness and squander this valuable resource.

Learning how to manage time is crucial for successful business, so here are some handy tips to help you become a high-flying time investor:

Create Daily ‘To-Do’ Lists

Time management skills begin with setting targets. Every day should have a clear list of realistic objectives, broken down into priorities. Assign tasks to income-producing and non-income-producing categories. Within these, arrange the jobs from urgent down to those which can wait if needed. If you are going to delegate work, choose the non-income producing tasks for others to do.

A secret of managing time is to use these lists. Include time spent on developing the business. This is a crucial area and often neglected.

Control your Workload

Superman lives in comic books. You’re not Superman - you live in the real world. Your time management should reflect this.

Learn to assess the amount of time tasks will take and make sure you don’t take on too much. If you overload yourself, the quality of your work will suffer. People work best when focusing on one thing at a time, so work steadily through your to-do list and avoid multi-tasking. Delegate when appropriate. You may even have to consider taking on more staff or outsourcing.

Take a Break

Learning how to manage your time means learning how to work productively. The human brain can only concentrate for relatively short periods. Even after half an hour our attention span is reaching its limit and we begin to work less effectively. So it’s crucial to build regular breaks into your schedule. This will relax your body and mind, enabling you to return to work with increased levels of focused productivity.

Two hours of smart working can accomplish more than three hours of unbroken desk-sitting.

Avoid Distractions

Expert time management involves disciplined distraction management! Don’t leave your work for every ping of a new email. Set your phone to voicemail when important tasks are scheduled. There are chatty colleagues in every office, but whilst they can be great for a break, you have to be disciplined and limit the time you spend nattering.

Structuring your day should include managing the time you spend reading emails or visiting your social media websites.

Work/Life Balance

Your business is there to allow you and your family to live a happy, secure life. When it starts to take over your life you’ve forgotten the point.

Work is just one part of your life. This is one of the most important time management skills because it is about your health and happiness. Be sure to leave the office behind when it’s time for you and your loved ones. Leave the emails, shut the laptop and remember you should be working to live – not living to work.

Then, just as with the benefits of taking breaks, you will return properly recharged and healthier in body and mind.

…Oh, and make sure you don’t forget the most important item at the top of your to-do list:

1) Read the Parker blog.

I’ll leave you to fill in the rest.


Andy Parker
Chartered Accountant and Chartered Financial Planner

Comments on this post:

There aren't any comments for this post yet. Why not be the first to comment?

Share your experiences:

Your Name  
(to appear with your comment)
Email Address  
(will not be published)
Comments:  
Human Validation Check  
In the box below, please type the characters that you see in the picture. This helps us to ensure a real person (and not a crafty computer!) is submitting this form.

Enter the code shown to the left:

Parker Chartered Accountants and Financial Advisors is the trading name for Parker Business Development Ltd (Registered No. 4116664), Parker Tax and Trust Ltd (Registered No. 06950353) and Parker Financial Planning LLP (Registered No. OC347027). Parker Financial Planning LLP is authorised and regulated by the Financial Conduct Authority. All companies are registered in England and Wales – registered office contact details here